The Essential Qualities of A Good Exhibition Stand Company: What to Look For

During your search for the best exhibition stand contractor to meet your needs, you will discover that not all suppliers are alike. The best contractors should have a solid portfolio and extensive experience with a variety of projects that they can demonstrate in a tangible way, and they will enjoy an impeccable reputation in the industry. These are some of the fundamental qualities you should look for when choosing an exhibition stand builder in Dubai.

1/ Good Communication Skills: Listening, Responding & Reporting

A reputable exhibition stand provider should work with standardized processes, methods and be highly proficient in project management. They should also possess the ability to understand the requirements and expectations of international companies

• Open to questions and responsive to feedback – Like in any relationship, chemistry is an important component of project success
• Provide regular updates on progress

2/ Management Capabilities

• Advanced project management skills
• Adherence to project management best practices
• Organizational Skills

3/ Comprehensive in-house facilities

This ensure a better control of quality, cost and allow for more flexibility: ability to answer to changes, last minute requests for change. It means that the supplier will be able to execute all phases, from planning to, construction and assembly process in-house, without subcontracting

• State-of-the-art machinery and equipment to create any shapes
• Experienced craftsmen

4/ Performance-Focused

• Committed to timely delivery
• Provide transparent costing
• Make efficient use of all available resources – budget efficienc

1/ Getting Ready: Planning & Preparation

• Identify your objectives: sales, brand promotion, product launch, etc.
• Determine the basic design parameters
• Set a preliminary budget guideline
• Start your search early – the best suppliers can be booked months in advance.

2/ Identifying the Best Exhibition Stand Companies in Dubai

• Research the top companies

1. Internet search
2. Industry directories and exhibition organisers websites
3. Look up the companies responsible for the best stands you have seen
4. Ask for Client referrals from trusted people

• Put together a list of potential suppliers (up to 10)

1. Visit Supplier websites or social media sites to review portfolio, projects, client interactions and reviews.
2. Contact former clients for confidential feedback

3/ Shortlisting Preferred companies (3-4)

• Refine list by contacting companies via email or phone
• Phone interviews or Virtual meetings
• Face to Face meetings

4/ Selecting Your Supplier

• Share the design with shortlisted candidates
• Request proposals covering design, technical and financial aspects
• Review and assess proposals: This may require refining the design brief, asking for revisions or changes.

1. Review Budget: Be suspicious of low-ball bids, which may hide hidden charges and overheads. The more transparent the budget, the more reliable the contractor is.
2. Review Timelines: The proposal should include the time of delivery or how long each phase will take. This will give you an idea of how they work on a project.
3. Assess ability of contractor to turn design into technical plans, and whether they demonstrate the ability to suggest more cost-effective technical solutions when required.

• Rank the contractors.

5/ Final Selection

Review Contractual Obligations: Ensure that you and the selected supplier are on the same page. Find out who is responsible for what, when and how.