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Bldg. 6
Dubai Design District, d3
P.O.Box 333011, Dubai, UAE
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+971 4 456 3827


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Fleet Supervisor
— Ref: FSDXB

November 2018

Reporting to: Logistics Operational Manager
Territory: UAE - GCC



Under the guidance of Operational Manager Logistic, the Fleet Supervisor will have to manage the fleet of vehicles/drivers in the best optimum way possible to realise cost saving.

Staff management

  • Ensure Electra drivers wear Electra clean uniform and full PPE whenever required.
  • Ensure Electra drivers respect policy and rules of the company.
  • Control and validate time sheets/bills for each Electra driver.
  • Give all the Timesheet for excel tipping to Administrative Assistant.
  • Gather leave requests in proper frame and forward information to OM Logistic.

Planning & Booking Management

  • Organise planning for all the usual crew transport (Accommodation to RAK/RAS AL KHOR…) >> Vehicles/Drivers
  • Organise daily Shuttle between the main areas during peak season

Ras Al Khor > RAK / Ras Al Khor to DWTC…

  • Complete a report to follow up for usual transport (crew) / shuttle.
  • Receive the LOF requests and analyse the transport request (cargo/crew).
  • Allocate Electra fleet to respond to transport request.
  • Contact/Book vehicles/drivers to subcontractor in case Electra fleet are not available
  • Build and update the transportation planning (Transport planning will be communicated to internal client by Logistic Coordinator – Only the transport not yet done will be communicated).
  • Optimise project deliveries: routing / maps /contact details on site / delivery planning (Each driver has to get all data beforehand to leave the yard).
  • Responsible to follow all deliveries coming out from our facilities until reaching the target site.
  • Responsible that all deliveries coming out from our facilities reach the target site on time.
  • Responsible that all collection scheduled reach the target site on time.

Site Supervision

  • Supervise on site operation for major project : access / monitoring.
  • Conduct site survey if required to assure smooth transportation.

Fleet management

  • Monitor and follow the fleet vehicle condition through the inspection form, action when dysfunction is reported. (Vehicles managed by logistic team / other department).
  • Monitor and follow the repairs or maintenance request (Vehicles managed by logistic team / other department) and get quote from suppliers.
  • Monitor and follow the fleet fuel consumption forms (Reporting follow up to be up to date for Vehicles managed by logistic team / other department).
  • Assure that the vehicles branding is up to date.
  • Monitor and follow the fleet accident (Reporting follow up to be up to date for vehicles managed by logistic team / other department).

Number of years of Experience:

  • 2 years as fleet supervisor
  • 1 year in general transport


  • High school degree
  • University degree in logistic


  • Strong computer skills (Excel)

Job knowledge

  • Very good
  • Key element


  • English
  • Hindi

Technical & Functional Skills

  • Good knowledge of road regulation of UAE
  • Good knowledge of safety rules to apply on the road
  • Basic knowledge of vehicle mechanical
  • The ability to establish and maintain effective relationships with internal client.
  • Strong understanding of compliance and risk management.
  • Strong understanding of safety culture and management.
  • Knowledge of methods, techniques and procedures involved in maintenance repairs and replacement.
  • Ability to coordinate programs, prepare reports and maintain accurate records
  • Ability to troubleshoot, diagnose and repair equipment with accuracy and speed

Other skills and competencies

  • Ability to function and perform effectively as a manager and supervisor.
  • Ability to plan, organise and direct the work of skilled, semi-skilled, and unskilled employees engaged in repair and maintenance of vehicles and equipment.
  • Ability to create effective working relationships with employees.
  • Ability to communicate both orally and in writing.
  • Able to make decisions & work well under stress in a fast-paced environment
  • Excellent time management skills and the ability to prioritise work
  • Well-developed problem solving and organisational skills and attention to detail.
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to multi-task


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